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  3. Academic management

Academic management

Academic progression (5th extraordinary exam attempt)

Deadline

  • During the 15 days after the definitive publication of scores.

Notification

  • The rector, on advice from Social Council, will deal with all matters concerning academic progression and decide whether or not students may continue their course at the university.
  • Through SIGMA application request

Notes

  • You should present the request for an extraordinary exam attempt, as well as the request to continue your course, together with documents justifying your reasons, within 15 days after the definitive publication of scores.

Necessary documentation

Academic progression credit load

Deadline

  • During the 15 days after the definitive publication of scores.

Notification

  • The rector, on advice from Social Council, will deal with all matters concerning academic progression and decide whether or not students may continue their course at the university.
  • Through SIGMA application request

Notes

  • You should present an extension request and documents justifying your reasons within 15 days after the definitive publication of scores.
  • You will have to pay the government-set fees for extending your enrolment stipulated by the decree on prices for academic services.

Important

  • Authorisation to extend your course only gives you the right to enrol on subjects from subsequent terms.
  • You will find more details in the regulations on minimum course requirements and academic progression.

Necessary documentation

Accrediting your command of a third language

Deadline

  • Before the end of your degree.

Notes

Documents required

Assessment Board

Deadline

  • Up to 15 days before the date of the final exam.

Notification

Notes

  • You should be taking the 4th or 5th attempt.
  • The assessment system set by the board should correspond to the system set for the subject.
  • You should present a clearly argued request to the director requesting a second remark by writing to Academic Management.

Necessary documentation

Cancelling enrolment

Deadline

  • 30 November.

Notification

Notes

  • Students who cancel their enrolment will get back 65% of their tuition fees. Students must have paid at least 35% of their tuition fees before they can cancel.
  • Students who claimed any kind of discount when they enrolled or who enrolled with a grant or scholarship will have to pay their tuition fees in full (without any discount) before the university can let them cancel their enrolment.
  • As far as the university’s study load requirements are concerned, students who have cancelled their enrolment will be considered not to have enrolled in the first place.

Necessary documentation

Changing class and/or seminar

Deadline

  • To change group: within the first six teaching days of the academic term.
  • To change seminar: within six teaching days following publication of seminar allocations.

Extraordinary deadline

  • To change group: within the first 15 teaching days of the academic term.
  • To change seminar: within 12 teaching days following publication of seminar allocations.

Notification

Notes

  • Only applicable to students with justified academic reasons accredited by their tutor or for justified work and/or internship reasons, or because two or more ESCI-UPF subjects clash.
  • Only for classes with places available.
  • The extraordinary deadline will only apply to students with unforeseen, justified work reasons and/or an internship and the approval of the head of the Internship subject.

Necessary documentation

Changing enrolled elective subjects

Deadline

  • Before the start of the term in question. Extraordinary deadline: in exceptional unforeseen circumstances, up to six teaching days after the beginning of the academic term in question.

Notification

Notes

  • Cancellation or change of enrolled elective subject are not allowed.
  • Exceptionally, you may request to change an enrolled elective subject for justified academic reasons accredited by your tutor or for justified work and/or internship reasons. The academic regulation will be applied very restrictively, so the reasons must be clearly justified
  • This only applies to subjects whose programme remains unchanged and that have places available.
  • In case of positive resolution, you will be charged the price stipulated in the Price Decree (spanish version).

Important

  • Changes in elective subjects may include subjects from terms that haven’t started. Only applicable to the 1st and 2nd terms.
  • If you change subjects, you should bear in mind the maximum number of enrolled credits set out in Article 4.4 of the Bachelor’s Degree Teaching Regulations and the kind of subject in question.

Necessary documentation

Changing failed elective subjects

Deadline

  • Pre-enrolment or before the enrolment.

Notification

Notes

  • If you failed an elective subject you enrolled for last year, you have to enrol for it again this year, unless you request to change subject, which will entitle you to the same number of exam attempts at the original subject.
  • This only applies to subjects whose programme remains unchanged and that have places available.

Important

  • Changes in elective subjects may include subjects from terms that haven’t started. Only applicable to the 1st and 2nd terms.
  • If you change subjects, you should bear in mind the maximum number of enrolled credits set out in Article 4.4 of the Bachelor’s Degree Teaching Regulations and the kind of subject in question.

Necessary documentation

Credit transfer (only for degree students)

Deadline

  • From the start of the academic year until 31 May.

Notification

Notes

  • Transferred subjects will appear in your academic record together with the scores from your previous courses.
  • Having your academic credits from a degree course recognised means transferring your accumulated credits.

Important

  • You should pay the government-set fees for academic services. See the formalities calendar.
  • You may only transfer completed subjects.

Necessary documentation

Enrolling after the deadline (except initial enrolment)
Enrolling for extra subjects

Deadline

  • 2nd term: up to two days after the final closing of the academic records
  • 3rd term: hup to two days after the final closing of the academic records

Notification

Notes

  • You can only enrol for extra subjects from the current or subsequent terms. Only applicable in the 2nd and 3rd terms.
  • In case of positive resolution, you will be charged the price stipulated in the Price Decree (spanish version) (unless you have been on a mobility programme and were unable to enrol for all your elective subjects in September).

Important

  • You should check your academic record.
  • Students who fail to pay for any extra enrolled subjects will not be able to continue the course, check their scores, transfer their academic record, apply for academic certificates or be awarded their degree.
  • If you want to add extra elective subjects, you should have already either pre-enrolled or obtained the necessary authorisation (subject to availability). You should also bear in mind the maximum number of enrolled credits set out in Article 4.4 of the Bachelor’s Degree Teaching Regulations.

Necessary documentation

Exam and score appeals

Deadline

  • Within five calendar days from the date of publication of definitive results.

Notification

  • The board will rule on all exam remark requests within seven calendar days counting from the end of the previous period, and its resolution will exhaust the administrative route.

  • Through SIGMA application request

Notes

  • This ruling will be final.
  • You can only made an appeal if you first requested a remark.
  • You should present a clearly argued request to the director requesting a second remark by writing to Academic Management.

Necessary documentation

Minimum course requirements: academic progression

Deadline

  • During the 15 days after the definitive publication of scores

Notification

  • The rector, on advice from Social Council, will deal with all matters concerning academic progression and the minimum course requirements for students to continue studying at the university.
  • Through SIGMA application request

Important

  • You will find more details in the regulations on minimum course requirements and academic progression.
  • Authorisation to extend your course gives you the right to enrol on subjects from subsequent terms only.

Necessary documentation

New students who want to change language at the start of the academic year

Deadline

  • Within the first six teaching days of the academic year.

Notification

Notes

  • Changing language at the start of the year does not use up any exam attempts for this subject.

Necessary documentation

Opting out of assessment (before exams)

Deadline

  • The last teaching day in the term in question.

Notification

Notes

  • Automatically granted if you opt out of assessment within the deadline.

Necessary documentation

Opting out of assessment (after exams)

Deadline

  • During the 7 days after the date of the exam.

Notification

Notes

  • You should justify why you did not take the exam.
  • The only acceptable justifications are unforeseen circumstances and force majeure that made it impossible for you to take the exam.
  • You must present documentation justifying why you did not take the exam.

Important

  • You may appeal to the director against the decision taken by the head of studies within 5 days of receiving the notification.

Necessary documentation

Recognising academic credits from a degree course

Deadline

  • From the start of the academic year until 31 May.
  • New students: 1 to 20 September.

Notification

Notes

  • The recognised subjects will appear on your academic record with your scores from your previous courses.
  • Having your academic credits from a degree course recognised means transferring your accumulated credits.

Important

  • Read Point 8 of the academic regulations, on recognising credits.
  • If you have had credits recognised before enrolling during the academic year in which you want them to be recognised, you will only get 25% of the price of the recognised credits back. Given that students have the option of either having their existing credits recognised or taking the subjects in the course programme in the normal fashion, your credits will only be recognised if you so expressly request.
  • New students: you should pay the ordinary tuition fees and if your request is granted you will get either 100% or 75% of the corresponding amount back, as applicable.

Necessary documentation

  • Credit recognition application form (catalan version) giving details of the core subjects taken, as well as any other subjects you want recognised.
  • Academic certificate from your previous place of study giving details of the subjects, number of credits and scores obtained.
  • Document accrediting the programme taken, duly attested by the place of study in question, giving the area of knowledge and core subjects taught.
  • Photocopy of the syllabus or curriculum for the subjects taught, duly attested by the place of study in question.
  • Proof of payment of the fee (ES79 2100 3000 13 2201730282) for having credits recognised set by the Catalan Government. See the Bachelor's Degree in Bioinformatics and the Bachelor's Degree in International Business and Marketing tuition fees table (spanish version).
  • Through SIGMA application request

Documents issued overseas should meet the following requirements:

  1. They should be official documents issued by the competent authorities, in accordance with the legal requirements in the country in question.
  2. They should be duly legalised or apostilled. This is not required for documents issued by authorities in EU countries or countries that are signatories to the EEA agreement.
Recognition of RAC credits for extracurricular university activities (except languages)

Deadline

  • From the start of the academic year until 31 May.

Notification

Notes

  • You should have carried out the activity during your current time at ESCI-UPF.

Important

Necessary documentation

  • If you want to request recognition for your involvement in student representative bodies and activities, you should present a certificate of your involvement and the report of activities from the director or your head of studies.
  • SIGMA application request
Recognition of RAC credits for languages learning

Deadline

  • From the start of the academic year until 31 May.

Notes

  • You should have carried out the activity during your current time at ESCI-UPF.
  • Degree students at UPF can apply for recognition of up to 6 ECTS credits for attaining a language certificate or passing a language course during the academic period in which they are enrolled on an official UPF degree. To request recognition of RAC credits, students need to complete the application form below and take it to the Student Information Desk (PIE).

Important

Necessary documentation

  • If you want to request recognition for your involvement in student representative bodies and activities, you should present a certificate of your involvement and the report of activities from the director or your head of studies.
  • SIGMA application request
Remarking exams

Deadline

  • First term: 20 and 23 Dec 2019; second term: 2 and 3 Apr 2020; third term: 8 and 9 Jul 2020.

Notification

Notes

  • To ensure the lecturer has the exam in question to remark, you should email the lecturer, with a copy to the course coordinator. If you do not send this email at least two hours before the arranged time, the exam remark cannot be guaranteed.
  • If a score is changed, you can check your academic record on Sigma.

Necessary documentation

Remarking exams and appealing against scores

Deadline

  • Within five calendar days from the date of publication of definitive results

Notification

Notes

  • This ruling will be final.
  • You can only make an appeal if you first requested a remark.
  • You should present a clearly argued request to the director requesting a second remark by writing to Academic Management.

Necessary documentation

Request to transfer to another university

Deadline

  • Throughout the academic year.

Notes

Certain people are entitled to discounts on government-set fees. All accrediting documentation should be valid at the time the request is made.

  • General large-family card (1st) holders are entitled to 50% off the set fee.
  • Special large-family card (2nd or honorary) holders are entitled to 100% off the set fee.
  • Disability card holders (33% or higher) are entitled to 100% off the set fee.
  • Victims of terrorist acts are entitled to 100% off the set fee.
  • Victims of gender-based violence are entitled to 100% off the set fee.

Important

  • Payments should be made to the following account:
    La Caixa IBAN ES79 2100 3000 13 2201730282

Necessary documentation

  • Letter of acceptance from another university or the University Admissions Service.
  • Proof of payment of the academic record transfer fee.
  • If applicable, original and photocopy of the valid document entitling the holder to a discount.
  • SIGMA application request.
Requesting a degree certificate

Deadline

  • Throughout the academic year.

Notes

  • Before beginning the process for requesting a degree certificate, you should check on Sigma that all your personal details (name and surname/s, nationality, passport or ID number, date, place and country of birth) are correct and correspond exactly to how they appear on your passport or ID card. If this is not the case, you should contact the Secretary’s Office to amend them. You are solely responsible for ensuring that your personal details appear correctly on your degree certificate. You alone shall be liable for any expenses arising from any later changes that have to be made.
  • Your academic record status should be “Complete awaiting degree certificate”. If this is not the case, check that you have completed the necessary number of credits and contact the Secretary’s Office.
  • You should have completed the necessary number of credits for the degree in question.
  • You should be up to date with all payments of fees to the university.

Important

Certain people are entitled to discounts on government-set fees. All accrediting documentation should be valid at the time the request is made.

  • General large-family card (1st) holders are entitled to 50% off the set fee.
  • Special large-family card (2nd or honorary) holders are entitled to 100% off the set fee.
  • Disability card holders (33% or higher) are entitled to 100% off the set fee.
  • Victims of terrorist acts are entitled to 100% off the set fee.
  • Victims of gender-based violence are entitled to 100% off the set fee.

Necessary documentation

You should send the following documents to Academic Management:

  • Duly competed degree certificate form (must have the same date as proof of payment of certificate-issuing fees (spanish version).
  • A copy of your passport or ID card valid on the date of the application.
  • If applicable, original and photocopy of the valid document entitling the holder to a discount.
  • Proof of payment of certificate-issuing fees.
  • Bank account: La Caixa IBAN ES79 2100 3000 13 2201730282
  • Through SIGMA application request
Requesting an academic certificate

Deadline

  • Throughout the academic year.

Notes

Certain people are entitled to discounts on government-set fees. All accrediting documentation should be valid at the time the request is made.

  • General large-family card (1st) holders are entitled to 50% off the set fee.
  • Special large-family card (2nd or honorary) holders are entitled to 100% off the set fee.
  • Disability card holders (33% or higher) are entitled to 100% off the set fee.
  • Victims of terrorist acts are entitled to 100% off the set fee.
  • Victims of gender-based violence are entitled to 100% off the set fee.

Important

  • Language of the certificate: you should specific whether you want your certificate in Catalan, Spanish or English. Certificates are issued in Catalan by default.
  • You will receive your academic certificate (digitally signed) in the indicated email a week after we have received proof of payment.
  • Payments should be made to the following account:
    La Caixa IBAN ES79 2100 3000 13 2201730282

Necessary documentation

  • Proof of payment of certificate-issuing fees.
  • If applicable, original and photocopy of the valid document entitling the holder to a discount.
  • SIGMA application request.
Standard enrolment for repeating 1st-year students and 2nd-year students
Standard enrolment for 3rd- and 4th-year students
Students who want to change language at the end of the year after passing all their first-year credits

Deadline

  • 31 July

Notification

Notes

  • You will take the new language in the first round.

Necessary documentation

Students who want to change language at the end of the year without passing all their first-year credits

Deadline

  • 10 September

Notification

Notes

  • If you passed the language in your first year, you will take the new language in the first round; if you did not pass the language in your first year, you will take it in the cumulative round.
  • Your application should include three preferences (including the possibility of continuing with the same language as a guaranteed option) and you need to receive the notification before you can enrol.

Necessary documentation

Submitting your BDFP early

Deadline

  • Within the first 15 teaching days from the start of the course

Notification

Notes

  • If you enrol for the BDFP for a second or successive time, you have decided to keep the same project and supervisor, and you can show that your work is at an advanced stage, then with the approval of the head of BDFP, you may request to submit your BDFP early and to present it to the board of examiners in early December.
  • If your request is viewed favourably, you may apply to get back 50% of the tuition fees for this subject.

Necessary documentation