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Students : Academic management

Academic management

Deadline
  • During the 15 days after the definitive publication of scores.
Notification
  • The rector, on advice from Social Council, will deal with all matters concerning academic progression and decide whether or not students may continue their course at the university.
  • Academic Management will send an advance summary by email and the original documents can be collected at ESCI reception.
Notes
  • You should present the request for an extraordinary exam attempt, as well as the request to continue your course, together with documents justifying your reasons, within 15 days after the definitive publication of scores.
Necessary documentation
Deadline
  • During the 15 days after the definitive publication of scores.
Notification
  • The rector, on advice from Social Council, will deal with all matters concerning academic progression and decide whether or not students may continue their course at the university.
  • Academic Management will send an advance summary by email and the original documents can be collected at ESCI-UPF reception.
Notes
  • You should present an extension request and documents justifying your reasons within 15 days after the definitive publication of scores.
  • You will have to pay the government-set fees for extending your enrolment stipulated by the decree on prices for academic services.
Important
  • Authorisation to extend your course only gives you the right to enrol on subjects from subsequent terms.
Necessary documentation
Deadline
  • Before the end of your degree.
Notes
Documents required
  • Submission form (catalan version).
  • Original and photocopy of your language proficiency certificate.
Deadline
  • Up to 15 days before the date of the final exam.
Notification
  • Academic Management will email you.
Notes
  • You should be taking the 4th or 5th attempt.
  • The assessment system set by the board should correspond to the system set for the subject.
  • You should present a clearly argued request to the director requesting a second remark by writing to Academic Management.
Necessary documentation
Deadline
  • 30 November.
Notification
  • Automatically granted if you cancel within the deadline.
Notes
  • Students who cancel their enrolment will get back 65% of their tuition fees. Students must have paid at least 35% of their tuition fees before they can cancel.
  • Students who claimed any kind of discount when they enrolled or who enrolled with a grant or scholarship will have to pay their tuition fees in full (without any discount) before the university can let them cancel their enrolment.
  • As far as the university’s study load requirements are concerned, students who have cancelled their enrolment will be considered not to have enrolled in the first place.
Necessary documentation
Deadline
  • To change group: within the first six teaching days of the academic term.
  • To change seminar: within six teaching days following publication of seminar allocations.
Extraordinary deadline
  • To change group: within the first 15 teaching days of the academic term.
  •  To change seminar: within 12 teaching days following publication of seminar allocations.
Notification
  • We will email you.
Notes
  • Only applicable to students with justified academic reasons accredited by their tutor or for justified work and/or internship reasons, or because two or more ESCI-UPF subjects clash.
  • Only for classes with places available.
  • The extraordinary deadline will only apply to students with unforeseen, justified work reasons and/or an internship and the approval of the head of the Internship subject.
Necessary documentation
  • Application form (spanish version). 
  • Photocopy of documentation endorsing the application.
Deadline
  • Before the start of the term in question. Extraordinary deadline: in exceptional unforeseen circumstances, up to six teaching days after the beginning of the academic term in question.
Notification
  • We will email you.
Notes
  • You may request to change an enrolled elective subject for justified academic reasons accredited by your tutor or for justified work and/or internship reasons.
  • This only applies to subjects whose programme remains unchanged and that have places available.
Important
  • Changes in elective subjects may include subjects from terms that haven’t started. Only applicable to the 1st and 2nd terms.
  • If you change subjects, you should bear in mind the maximum number of enrolled credits set out in Article 4.4 of the Bachelor’s Degree Teaching Regulations and the kind of subject in question.
Necessary documentation
  • Application form (spanish version). 
  • Photocopy of documentation endorsing the application.
Deadline
  • Pre-enrolment or before the enrolment.
Notification
  • We will email you.
Notes
  • If you failed an elective subject you enrolled for last year, you have to enrol for it again this year, unless you request to change subject, which will entitle you to the same number of exam attempts at the original subject.
  • This only applies to subjects whose programme remains unchanged and that have places available.
Important
  • Changes in elective subjects may include subjects from terms that haven’t started. Only applicable to the 1st and 2nd terms.
  • If you change subjects, you should bear in mind the maximum number of enrolled credits set out in Article 4.4 of the Bachelor’s Degree Teaching Regulations and the kind of subject in question.
Necessary documentation
Deadline
  • From the start of the academic year until 30 May.
Notification
  • We will email you.
Notes
  • Transferred subjects will appear in your academic record together with the scores from your previous courses.
  • Having your academic credits from a degree course recognised means transferring your accumulated credits.
Important
  • You should pay the government-set fees for academic services. See the formalities calendar.
  • You may only transfer completed subjects.
Necessary documentation
Deadline
  • 2nd term: from 09/01/2018 to 10/01/2018.
  • 3th term: from 17/04/2018 to 18/04/2018.
Notification
  • We will send you a confirmation email.
Notes
  • You can only enrol for extra subjects from the current or subsequent terms. Only applicable in the 2nd and 3rd terms.
  • You will be charged the price stipulated in the Price Decree (unless you make satisfactory progress in the 2nd or 3rd term or have been on a mobility programme and were unable to enrol for all your elective subjects in September).
Important
  • You should check your academic record.
  • Students who fail to pay for any extra enrolled subjects will not be able to continue the course, check their scores, transfer their academic record, apply for academic certificates or be awarded their degree.
  • If you want to add extra elective subjects, you should have already either pre-enrolled or obtained the necessary authorisation (subject to availability). You should also bear in mind the maximum number of enrolled credits set out in Article 4.4 of the Bachelor’s Degree Teaching Regulations.
Necessary documentation
  • You should either enrol in person at the Secretary’s Office between 9 am and 1.30 pm or send an email with your personal details and the extra subjects you want to enrol for (subject code and name).
Deadline
  • Within seven calendar days from the date of publication of definitive results.
Notification
  • The board will rule on all exam remark requests within five calendar days from the date of the student’s request.
  • Academic Management will email you the ruling.
Notes
  • This ruling will be final.
  • You can only made an appeal if you first requested a remark.
  • You should present a clearly argued request to the director requesting a second remark by writing to Academic Management.
Necessary documentation

Credit transfer refers to the process of transferring credits that you have obtained on previous courses at UPF or elsewhere and which have not been used to contribute towards a degree. These credits should feature on your academic record.

Credit recognition refers to the process whereby UPF accepts credits that you have obtained on official courses at UPF or elsewhere. These credits can then contribute towards a degree.

Requirements

Credit recognition first requires the transfer of credits from successfully completed subjects on previous courses. When applying to have credits recognised, you should provide the following information:

  • Credit transfer and recognition application:
  1. Credit transfer. You should not have used the credits in question to contribute towards a degree and you should not be taking two or more official degree courses simultaneously.
  2. Credit recognition. For all core subjects you should indicate the area of knowledge and the subject.
  • Academic certificate giving the subjects, number of credits and the score obtained. You do not need to present this document if you studied these subjects at UPF.
  • Photocopy of the course programme, duly attested by the university or college in question.
  • Photocopy of the syllabus for the subjects taken, duly attested by the university or college in question.
  • Proof of payment of the corresponding credit transfer and recognition fee (as per the Fees table) to the CaixaBank account ES79 2100-3000-13-2201730282, in accordance with the provisions of the decree governing government-set fees for public universities in Catalonia.

Documents issued overseas should meet the following requirements:

  1. They should be official documents issued by the competent authorities, in accordance with the legal requirements in the country in question.
  2. They should be duly legalised or apostilled. This is not required for documents issued by authorities in EU countries or countries that are signatories to the EEA agreement.
  3. If necessary, they should be accompanied by a sworn translation into Spanish or Catalan. They may also be presented in English.

Procedure

Hand in the completed form to ESCI-UPF Administration.

Deadline

  • New students: 1 to 20 September, without prejudice to the provisions for admitting students who have already started a university course elsewhere.
  • Students enrolled on UPF courses: from the start of the academic year to 31 May.

Economic implications of credit recognition

The Regulations governing economic aspects of enrolment cover the economic effects of credit recognition. You can find more information on the Bachelor's Degree in Bioinformatics and the Bachelor's Degree in International Business and Marketing fees table (spanish version).

Decision

Credit transfer and recognition applications will be processed by the head of studies, bearing in mind the syllabus of the subjects studied and the duly accredited course programmes.

Competent authority

Dean or director of studies.

Applicable regulations

Academic regulations on degree courses (approved by the Governing Body on 9 July 2008 and amended by the Governing Body on 13 July 2011, on 9 May and 7 November 2012 and on 17 February 2016).

Deadline
  • During the 15 days after the definitive publication of scores
Notification
  • The rector, on advice from Social Council, will deal with all matters concerning academic progression and the minimum course requirements for students to continue studying at the university.
  • Academic Management will send an advance summary by email and the original documents may be collected at ESCI-UPF reception.
Important
  • You will find more details in the regulations on minimum course requirements and academic progression.
  • Authorisation to extend your course gives you the right to enrol on subjects from subsequent terms only.

Necessary documentation

Deadline
  • Within the first six teaching days of the academic year.
Notification
  • We will email you to either confirm the change or inform you that you cannot change language.
Notes
  • Changing language at the start of the year does not use up any exam attempts for this subject.
Necessary documentation
Deadline
  • The last teaching day in the term in question: 29 Nov 2017, 16 Mar 2018 and 19 Jun 2018.
Notification
  • When the report is published for the subject in the corresponding round.
Notes
  • Automatically granted if you opt out of assessment within the deadline.
Necessary documentation
Deadline
  • During the seven days after the date of the exam.
Notification
  • We will email you within 10 days.
Notes
  • You should justify why you did not take the exam.
  • The only acceptable justifications are unforeseen circumstances and force majeure that made it impossible for you to take the exam.
  • You must present documentation justifying why you did not take the exam.
Important
  • You may appeal to the director against the decision taken by the head of studies within five days of receiving the notification.
Necessary documentation
  • Application form (spanish version).
  • Original and photocopy of documentation endorsing the application.
Deadline
  • From the start of the academic year until 30 May.
  • New students: 1 to 20 September.
Notification
  • Academic Management will contact you.
Notes
  • The recognised subjects will appear on your academic record with your scores from your previous courses.
  • Having your academic credits from a degree course recognised means transferring your accumulated credits.
Important
  • Read Point 8 of the academic regulations, on recognising credits.
  • If you have had credits recognised before enrolling during the academic year in which you want them to be recognised, you will only get 25% of the price of the recognised credits back. Given that students have the option of either having their existing credits recognised or taking the subjects in the course programme in the normal fashion, your credits will only be recognised if you so expressly request.
  • New students: you should pay the ordinary tuition fees and if your request is granted you will get either 100% or 75% of the corresponding amount back, as applicable.
Necessary documentation
  • Credit recognition application form (catalan version)giving details of the core subjects taken, as well as any other subjects you want recognised.
  • Academic certificate from your previous place of study giving details of the subjects, number of credits and scores obtained.
  • Document accrediting the programme taken, duly attested by the place of study in question, giving the area of knowledge and core subjects taught.
  • Photocopy of the syllabus or curriculum for the subjects taught, duly attested by the place of study in question.
  • Proof of payment of the fee (ES79 2100 3000 13 2201730282) for having credits recognised set by the Catalan Government. See the  Bachelor's Degree in Bioinformatics and the Bachelor's Degree in International Business and Marketing tuition fees table (spanish version).

Documents issued overseas should meet the following requirements:

  1. They should be official documents issued by the competent authorities, in accordance with the legal requirements in the country in question.
  2. They should be duly legalised or apostilled. This is not required for documents issued by authorities in EU countries or countries that are signatories to the EEA agreement.
Deadline
  • From the start of the academic year until 30 May.
Notification
  • Students should have met the requirements for each activity.
  • We will email you if your request has been turned down.
Notes
  • You should have carried out the activity during your current time at ESCI-UPF.
Important
Necessary documentation
  • If you want to request recognition for your involvement in student representative bodies and activities, you should present a certificate of your involvement and the report of activities from the director or your head of studies.
  • Application form (spanish version).
Deadline
  • First term: 21 and 22 Dec 2017; second term: 12 and 13 Apr 2018; third term: 6 and 9 Jul 2018.
Notification
  • Your academic record will be updated when remarked scores are published.
Notes
  • To ensure the lecturer has the exam in question to remark, you should email the lecturer, with a copy to the course coordinator. If you do not send this email at least two hours before the arranged time, the exam remark cannot be guaranteed.
  • If a score is changed, you can check your academic record on Sigma.
Necessary documentation
  • Email the lecturer with a copy to the course coordinator.
Deadline
  • Within seven calendar days from the date of publication of definitive results
Notification
  • The board will rule on all appears against exam scores within five calendar days from the date of the student’s request.
  • Academic Management will email you the ruling
Notes
  • This ruling will be final.
  • You can only make an appeal if you first requested a remark.
  • You should present a clearly argued request to the director requesting a second remark by writing to Academic Management.
Necessary documentation
Deadline
  • Before the date you present your BDFP to the board of examiners.
Notification
  • We will email you your revised tuition fees.
Notes
  • If you have already paid 100% of your tuition fees, your application form should specify a bank account the money can be paid into.
Necessary documentation
Deadline
  • Throughout the academic year.
Notes

Certain people are entitled to discounts on government-set fees. All accrediting documentation should be valid at the time the request is made.

  • General large-family card (1st) holders are entitled to 50% off the set fee.
  • Special large-family card (2nd or honorary) holders are entitled to 100% off the set fee.
  • Disability card holders (33% or higher) are entitled to 100% off the set fee.
  • Victims of terrorist acts are entitled to 100% off the set fee.
  • Victims of gender-based violence are entitled to 100% off the set fee.
Important
  • Payments should be made to the following account:
    La Caixa IBAN ES79 2100 3000 13 2201730282
Necessary documentation
  • Letter of acceptance from another university or the University Admissions Service.
  • Proof of payment of the academic record transfer fee.
  • If applicable, original and photocopy of the valid document entitling the holder to a discount.
Deadline
  • Throughout the academic year.
Notes
  • Before beginning the process for requesting a degree certificate, you should check on Sigma that all your personal details (name and surname/s, nationality, passport or ID number, date, place and country of birth) are correct and correspond exactly to how they appear on your passport or ID card. If this is not the case, you should contact the Secretary’s Office to amend them. You are solely responsible for ensuring that your personal details appear correctly on your degree certificate. You alone shall be liable for any expenses arising from any later changes that have to be made.
  • Your academic record status should be “Complete awaiting degree certificate”. If this is not the case, check that you have completed the necessary number of credits and contact the Secretary’s Office.
  • You should have completed the necessary number of credits for the degree in question.
  • You should be up to date with all payments of fees to the university.
Important

Certain people are entitled to discounts on government-set fees. All accrediting documentation should be valid at the time the request is made.

  • General large-family card (1st) holders are entitled to 50% off the set fee.
  • Special large-family card (2nd or honorary) holders are entitled to 100% off the set fee.
  • Disability card holders (33% or higher) are entitled to 100% off the set fee.
  • Victims of terrorist acts are entitled to 100% off the set fee.
  • Victims of gender-based violence are entitled to 100% off the set fee.
Necessary documentation

You should send the following documents to Academic Management:

  • Duly competed degree certificate form (spanish version).
  • A copy of your passport or ID card valid on the date of the application.
  • If applicable, original and photocopy of the valid document entitling the holder to a discount.
  • Proof of payment of certificate-issuing fees.
  • Bank account: La Caixa IBAN ES79 2100 3000 13 2201730282
Deadline
  • Throughout the academic year.
Notes

Certain people are entitled to discounts on government-set fees. All accrediting documentation should be valid at the time the request is made.

  • General large-family card (1st) holders are entitled to 50% off the set fee.
  • Special large-family card (2nd or honorary) holders are entitled to 100% off the set fee.
  • Disability card holders (33% or higher) are entitled to 100% off the set fee.
  • Victims of terrorist acts are entitled to 100% off the set fee.
  • Victims of gender-based violence are entitled to 100% off the set fee.
Important
  • When you make a payment you should include your name and Tax ID number and send a copy of the transfer or deposit to Academic Management:  noelia.puig@esci.upf.edu
  • Language of the certificate: you should specific whether you want your certificate in Catalan, Spanish or English. Certificates are issued in Catalan by default.
  • You can collect your academic certificate a week after we have received proof of payment.
  • Payments should be made to the following account:
    La Caixa IBAN ES79 2100 3000 13 2201730282
Necessary documentation
  • Proof of payment of certificate-issuing fees.
  • If applicable, original and photocopy of the valid document entitling the holder to a discount.
Deadline
  • 31 July 
Notification
  • We will email you.
Notes
  • You will take the new language in the first round.
Necessary documentation
Deadline
  • 10 September
Notification
  • We will email you
Notes
  • If you passed the language in your first year, you will take the new language in the first round; if you did not pass the language in your first year, you will take it in the cumulative round.
  • Your application should include three preferences (including the possibility of continuing with the same language as a guaranteed option) and you need to receive the notification before you can enrol.
Necessary documentation
Deadline
  • Within the first 15 teaching days from the start of the course
Notification
  • We will email you.
Notes
  • If you enrol for the BDFP for a second or successive time, you have decided to keep the same project and supervisor, and you can show that your work is at an advanced stage, then with the approval of the head of BDFP, you may request to submit your BDFP early and to present it to the board of examiners in early December.
  • If your request is viewed favourably, you may apply to get back 50% of the tuition fees for this subject 
Necessary documentation

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